Approved 8/11/2012 at Reunion in Scipio, Ut
Bylaws
of
The Memmott Family Association
The Memmott Family Association
A Utah
Nonprofit Corporation - August 03, 2001
ARTICLE 1 - NAME AND PURPOSE
Section 1 - The name of the organization shall be The Memmott Family Association.
Section 1 - The name of the organization shall be The Memmott Family Association.
Section 2 - The Memmott Family Association is organized for
the purpose of promoting the family relationships of the Memmott family through
genealogical research, family reunions and such other events that may be deemed
advisable as conducive to building family unity.
ARTICLE 2 - MEMBERSHIP
Section 1 - Membership in the Memmott Family Association is bestowed upon all persons who are members of the family, through either birth or adoption, as descendants of William and/or John Memmott, and by marriage to those who are descendants. These are William Memmott and John Memmott who immigrated to Utah, in 1861 and 1855 respectively, as reflected in the family genealogy files.
Section 2 - Voting members shall include those family members, as defined in Section 1 of this Article, that are in attendance at any family meeting called by the President or Board of Directors. Proxy voting is not permitted. The husbands and wives of members in good standing are welcomed into associate membership of this Family Association, with full voting power. A spouse may be elected to any office, except President, First Vice President and Second Vice President
[all of whom must be lineal descendants]
or appointed to any Committee.
ARTICLE 2 - MEMBERSHIP
Section 1 - Membership in the Memmott Family Association is bestowed upon all persons who are members of the family, through either birth or adoption, as descendants of William and/or John Memmott, and by marriage to those who are descendants. These are William Memmott and John Memmott who immigrated to Utah, in 1861 and 1855 respectively, as reflected in the family genealogy files.
Section 2 - Voting members shall include those family members, as defined in Section 1 of this Article, that are in attendance at any family meeting called by the President or Board of Directors. Proxy voting is not permitted. The husbands and wives of members in good standing are welcomed into associate membership of this Family Association, with full voting power. A spouse may be elected to any office, except President, First Vice President and Second Vice President
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ARTICLE 3 - MEETINGS
Section 1 - Regular meetings of the full membership are expected to be held at least annually at which time the officers shall be elected by majority vote of those family members in attendance. Meetings of the Board of Directors will be called by the President in addition to the annual reunion.
Section 1 - Regular meetings of the full membership are expected to be held at least annually at which time the officers shall be elected by majority vote of those family members in attendance. Meetings of the Board of Directors will be called by the President in addition to the annual reunion.
Section 2 - Special meetings of the full membership may be
called as needed by the President or the Board of Directors between the regular
meetings.
Section 3 - Notice of each meeting of the full membership shall be given to those who maintain their names and current addresses on the mailing list of the organization at least thirty days prior to the scheduled meeting. Those in attendance at such meetings shall constitute a quorum for purposes of conducting the business of the organization.
ARTICLE 4 - BOARD OF DIRECTORS
Section 1 - The Board of Directors shall consist of the Officers of the organization. The Board is responsible for organizing the meetings of the membership and other events used to promote family unity.
Section 2 - The Board shall meet as needed to plan the meetings and events for the family, authorize Officers to sign contracts necessary for the holding of those events, and to authorize the opening of checking accounts and the signature authorizations for such accounts. The special events at regular meetings may be planned and organized by a committee appointed by the Board.
Section 3 - Election of Officers of the Board shall occur at the time of each meeting of the full membership of the Memmott Family Association. Such elections shall not occur at other special events with limited attendance except as provided in Article 4, Section 6. Officers may be eligible for re-election, but not consecutive or in succession.
Section 4 - An official Board meeting may be called by the President with two weeks’ notice to each Board member of the time and place of the meeting. An effort will be made to accommodate all members. At least three members present shall constitute a quorum. Telephone conferencing may be utilized for such meetings.
Section 5 - The Officers of the organization and their duties shall be as follows:
Section 3 - Notice of each meeting of the full membership shall be given to those who maintain their names and current addresses on the mailing list of the organization at least thirty days prior to the scheduled meeting. Those in attendance at such meetings shall constitute a quorum for purposes of conducting the business of the organization.
ARTICLE 4 - BOARD OF DIRECTORS
Section 1 - The Board of Directors shall consist of the Officers of the organization. The Board is responsible for organizing the meetings of the membership and other events used to promote family unity.
Section 2 - The Board shall meet as needed to plan the meetings and events for the family, authorize Officers to sign contracts necessary for the holding of those events, and to authorize the opening of checking accounts and the signature authorizations for such accounts. The special events at regular meetings may be planned and organized by a committee appointed by the Board.
Section 3 - Election of Officers of the Board shall occur at the time of each meeting of the full membership of the Memmott Family Association. Such elections shall not occur at other special events with limited attendance except as provided in Article 4, Section 6. Officers may be eligible for re-election, but not consecutive or in succession.
Section 4 - An official Board meeting may be called by the President with two weeks’ notice to each Board member of the time and place of the meeting. An effort will be made to accommodate all members. At least three members present shall constitute a quorum. Telephone conferencing may be utilized for such meetings.
Section 5 - The Officers of the organization and their duties shall be as follows:
President shall
be responsible for convening all business meetings of the full membership and
the Board and will chair all such meetings as required by these Bylaws. The
President will serve a two (2) years term.
First Vice
President shall be responsible for presiding
at all called meetings in the absence of the President and assisting the
President in planning family meetings. The First Vice President after training
for two years under the President becomes the President.
Second Vice
President shall assist the President and the
First Vice President. The Second Vice President trains under the President and
First Vice President before becoming the First Vice President.
Secretary shall
be responsible for keeping records of the organization's membership, actions of
the Board and the full membership business meetings, sending out meeting
announcements, and assuring that all other records are maintained.
Treasurer shall maintain
the financial records of the organization, pay all valid bills of the
organization, and report to the organization on the financial information.
Family
Historian/Genealogist, It shall be the duty of the Family
Historian/Genealogist to maintain a master file of all records of the
Association, including Family Group Sheets, a card index file of all Memmott
descendants and their spouses, biographies, photographs, and reference material.
It shall be the duty of the Family Historian to supervise and direct the
compilation and writing of biographical records, family histories, and personal
histories of Memmott progenitors and descendants, and to serve as Senior Editor
of any and all genealogical and historical books published by the Association.
Assistants may be selected as necessary, subject to the approval of the Board
of Directors, and will be organized as a permanent History Committee within the
family organization.
WebMaster, It shall be the duty of the
Webmaster to maintain the Memmott Family Association Blog site. Assistants may
be selected as necessary, subject to the approval of the Board of Directors,
and will be organized as a permanent Committee within the Association.
Section 6 - When a vacancy on the Board exists
due to resignation or death, the Board shall be responsible for filling the
vacancy until the next meeting of the full membership. Section 7 - Family members are encouraged to communicate all genealogical information for their individual family units to the Board for recording in the combined genealogical records for the Memmott Family Association. Those records will be maintained on computerized genealogy systems and backed up periodically for safekeeping purposes. Family members may request data from those records for their personal files as needed.
Section 8 - The Board may appoint any member of Memmott Family Association to serve on Committees to assist with the planning and organizing of meetings and events.
ARTICLE 5 - AMENDMENTS
Section 1 - These Bylaws of the Memmott Family Association may be amended when necessary by a two-thirds majority vote of the membership at any called meeting of the full membership. Notice of such proposed amendments will be mailed with the notice of the meeting.
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